eDelivery

Account Ability’s FileCabinet™ – Affordable eDelivery of forms 1098, 1099, 3921, 3922, 5498, W2

In the past, the electronic delivery (eDelivery) of information returns (1098, 1099, 3921, 3922, 5498) and annual wage reports (W2, W2C) via the web as electronic statements (eStatements) was only possible for large corporations armed with web developers, software programmers, database administrators and network engineers… until now! The innovative Account Ability FileCabinet™ system makes the entire process of creating eStatement PDFs, posting them to a secure website, notifying the recipient and managing electronic consent as easy as Click… Print… eDeliver.

What is the FileCabinet™ - The Account Ability FileCabinet™ system is analogous to a virtual file cabinet consisting of an unlimited number of filer specific drawers (eDrawers), each capable of holding an unlimited number of eStatements. Information returns and annual wage reports printed to the FileCabinet™ Printer are converted to encrypted PDF eStatements before being delivered to each filer’s eDrawer.

The Account Ability FileCabinet™ is Analogous to a Virtual File Cabinet

How It Works – The Account Ability FileCabinet™ harnesses the industrial strength forms processing power of Account Ability to seamlessly create and eDeliver your eStatements. Simply print your returns to the Account Ability FileCabinet™ Printer and watch as your returns are instantly converted to encrypted PDFs and uploaded to The Account Ability FileCabinet™ Outbox for processing.

Account Ability FileCabinet™ Outbox

If the Auto-send mode is turned on, eStatements are automatically sent from the outbox to each filer’s eDrawer in the FileCabinet™. Otherwise, you will have the option to review or delete eStatements prior to sending them to the FileCabinet™. The entire FileCabinet™ is hosted at mypdftaxforms.com.

As eStatements are delivered to the FileCabinet™ each recipient is automatically notified via email that his eStatement is available to view, download, or print. Furthermore, the FileCabinet™ system complies with IRS by managing the secure user authentication and consent requirements as outlined in the General Instructions for Certain Information Returns.

Each eStatement is archived for a minimum of 3 years. So, if your recipients need access to reprint their eStatements in the future, they’ll just log into the mypdftaxforms.com website and download what they need.

Setup is Simple – Setting up your Account Ability FileCabinet™ system does not require an advanced IT staff or additional hardware or software. Simply install it as you would any other printer and start printing. What’s more, the Account Ability FileCabinet™ printer is optimized for handling large batches of information returns and annual wage reports, which makes it as easy to eDeliver 5,000 eStatements as it is to eDeliver 50.

Security – The Account Ability FileCabinet™ web storage and delivery system is housed in a secure SAS70 Level II data center. Each PDF eStatement is stored in encrypted format, meaning that only the recipient can open the file by typing in their taxpayer ID.

For more information, visit www.accountabilitysoftware.com or www.idmsinc.com. Account Ability (try it for free) prepares information returns (1098, 1099, 3921, 3922, 5498, W2G) and annual wage reports (W2, W2C) electronically, on laser and generic dot matrix printers.